How to Write a Confirmation Letter for a Regular Employment Relationship

A confirmation letter for a regular employment relationship is a document that certifies that an employee has a permanent contract with an employer. It usually contains information such as the employee's name, personal identification number, job position, salary, and date of employment. It may also include other details such as the employer's name, address, and signature.



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A confirmation letter for a regular employment relationship can be used for various purposes, such as applying for a loan, renting an apartment, traveling abroad, or proving one's income. Therefore, it is important to write it clearly, accurately, and professionally.



Here are some tips on how to write a confirmation letter for a regular employment relationship:




Use a formal and polite tone. Address the recipient by their name and title, and use salutations and closings appropriately.
State the purpose of the letter in the first paragraph. Explain why you are writing the letter and what you want to confirm.
Provide the relevant details of the employment relationship in the second paragraph. Include the employee's name, personal identification number, job position, salary, and date of employment. You can also mention other benefits or obligations that the employee has.
End the letter with a courteous statement. Express your appreciation for the recipient's attention and cooperation, and offer to provide any additional information if needed.
Sign and date the letter. Include your name, position, and contact information below your signature.


Here is an example of a confirmation letter for a regular employment relationship:








To whom it may concern,

I am writing this letter to confirm that Marina Vuchkovska with personal identification number 2510979455114 is employed by Punkt Mebel Ltd. - Skopje as a seamstress. She has a regular employment relationship with us since 01.01.2016.

The monthly net salary of Marina Vuchkovska is 13000.00 MKD. She also receives health insurance, social security contributions, and annual leave according to the law.

Please do not hesitate to contact me if you have any questions or require further information.

Sincerely,

Kire Krstevski
Manager
Punkt Mebel Ltd. - Skopje
Phone: +389 2 1234567
Email: kire.krstevski punktmebel.mk
Date: 17.10.2018


A confirmation letter for a regular employment relationship is a valuable document that can help an employee prove their income and stability. However, it is not enough to simply write the letter and send it to the recipient. There are some steps that an employee should take to ensure that the letter is effective and valid.



Here are some tips on how to use a confirmation letter for a regular employment relationship:




Check the accuracy of the information. Before sending the letter, make sure that all the details are correct and up-to-date. If there are any errors or changes, notify your employer and request a revised letter.
Keep a copy of the letter. It is advisable to keep a copy of the letter for your own records, in case you need to use it again in the future. You can also scan or photograph the letter and store it digitally.
Send the letter promptly. Depending on the purpose of the letter, you may have a deadline or a time frame to submit it. Do not delay or procrastinate, as this may affect your chances of getting what you want.
Follow up with the recipient. After sending the letter, you can contact the recipient to confirm that they have received it and that they have no questions or issues. You can also ask them to acknowledge or reply to the letter, if necessary.


A confirmation letter for a regular employment relationship is a simple but powerful tool that can help an employee in various situations. By following these tips, you can write and use the letter effectively and professionally.

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